Rental criteria
Overland park soccer complex

1. Reservations can be made by contacting the Manager, Soccer Park Operations by phone or email.
   
   
2. Reservations are not finalized until rental agreement application process has been completed and full payment has been received.
   
   
3. The Manager, Soccer Park Operations reserves the right to fill all open field time slots.
   
   
4. The league representative is responsible for specific scheduling based on number of reserved practice/game time slots listed on the facility use permit.
   
   
5. Field permits (for practice, games or tournaments) will not be issued until the following items are complete:
   
   
   1. Rental agreement application is filled out completely.
   2. Payment:
      
      
      • Practice (single use): Complete payment
        
      • Practice (seasonal): 10 percent non-refundable deposit (applied to outstanding balance) for reserved time.
        
      • League play (single use): complete payment.
      • League play (seasonal): 10 percent non-refundable deposit (applied to outstanding balance) for reserved time. Outstanding balance to be paid 30 days prior to final game of the season.
      • Tournaments: 10% non-refundable deposit (applied to outstanding balance) for reserved time, plus tournament fee. Outstanding balance to be paid seven days prior to the event.
      • Adjustments to the number of fields required may be made 30 days prior to the tournament without penalty by informing the Manager, Soccer Park Operations.
        
        
   3. Proof of insurance listing the City of Overland Park and the Overland Park Soccer Complex as additionally insured.
      
      
6. All fields can only be reserved on an hourly or full-day basis. Subletting of rental space (either partial or entire field) is prohibited.
   
   
   • Hourly rental includes access to entire field.
   • Fields can be divided for 3v3, 4v4, 6v6 or 8v8 use (half or thirds) and applicable hourly rate will apply.
     
     
7. Field rental (practice) reservations will be taken on seasonal basis until space filled.
   
   
   • Fall season (August – November): taken preceding March 1
   • Spring season (March – May): taken preceding Nov. 1
   • The league representative must submit a practice schedule (to include team name, level, etc) to the Manager, Soccer Park Operations at the start of every month.
     
     
8. Blue Valley Soccer Club (BVSC) retains first priority and will have access to nine fields for practice Monday through Thursday.
   
   
   • BVSC can reserve time on remaining three fields, starting on Monday at established rate and availability, if not filled.
   • Other Heartland Soccer Association (HSA) clubs and non-HSA clubs, high school and college teams must complete rental agreement and payment with application to confirm reservation. Fields will not be secured until all signatures and paperwork (proof of insurance, deposit) completed.
     
     
9. League Games – Reservations will be take on seasonal basis
   
   
   • Fall season (August – November): taken preceding March 1
   • Spring season (March – May): taken preceding Nov. 1
   • Completed rental agreement and non-refundable security deposit (applied to rental fee) must accompany agreement.
     
     
10. Camps/clinics - Field rental reservations can be booked starting 18 months prior
    
    
    • Completed rental agreement and non-refundable security deposit (applied to rental fee) must accompany agreement.
      
      
11. Tournaments – Field rental reservations can be booked starting 18 months prior
    
    
    • Conflicting date requests will be resolved using following criteria:
      
      
      1. Number of anticipated out-of-town teams (based on history)
      2. Length of tournament and number of fields required
      3. Number of anticipated teams
         
         
    • Reasonable effort will be made to avoid conflict with BVSC/HSA league games. If conflict occurs, BVSC will be notified and asked to change league schedule at its discretion
    • If no conflict, appropriate tournament and rental application must be completed along with nonrefundable security deposit (applied to rental fee).
      
      
      1. Tournament host must meet with the Overland Park Convention and Visitor's Bureau to secure hotel rooms and will be asked to ensure all teams stay at those locations.

For more information, contact Mike Laplante, manager of soccer park operations, at 913/484-5231.